Student Employment

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Welcome to our CSUDH Student Employment page! This section contains all forms, procedures, and information for hiring CSUDH student assistants. 听

New Employee Onboarding Packet

Download and complete. Once completed please upload to the drop box link below.

Submit the completed student employment documents to:

Student Employee Eligibility Requirements

First-time students who have been admitted to the CSUDH may NOT work as a student assistant/Federal work study student assistant prior to their actual enrollment.

To be eligible to work and maintain employment, a student assistant must be enrolled in:

6.0 undergraduate units
4.0 graduate units
Maintain a GPA of 2.0 or greater

Upon withdrawal from all classes or drop in enrollment below 6.0, students may not remain in a student assistant position.

International Student
To be eligible to work and maintain employment, a Non鈥揅itizen student assistant must be registered as a full-time student

12.0 Undergraduate units
8.0 Graduate units
Maintain a GPA of 2.0 or greater

Summer classification

Students are eligible for summer employment if the student was enrolled at least half-time the previous academic term and registered for the following academic term.

Please refer to the Student Employment Flowchart.

Student Terminations / Resignations

Terminations must be processed by Student Employment Transaction Form (SEPTF), Action/Reason: Termination, End Temporary Employment.
Termination SEPTF and final timesheet must be uploaded to as soon as possible.
Under CA Law, employees who are discharged or have submitted a resignation notice with at least 72 hours鈥� notice must be paid all wages due at the time of separation. Employees who quit without giving minimal notice must be paid within 72 hours.

Graduating Seniors

Upon graduation, Student Assistants may work up to the last official day of the academic term. In addition, campuses may allow graduating Student Assistants to work one term immediately following graduation, up until the day before the next term starts, as a Bridge Student Assistant.听

For example, at semester system campuses, Student Assistants graduating in the spring term may work through the summer period up until the day before the fall term begins.

Student Assistants in a Nonresident Aliens tax status should refer to Department of Homeland Security duration of status requirements.

Department Forms & Resources

Contacts

Handshake Recruitment

Handshake offers access to full-time career positions, part-time jobs, internships, and on-campus
work study and student assistant positions.

Website: Career Center听
Phone: 310-243-3625
Email: careercenter@csudh.edu

Federal Work Study (FWS)

FWS provides part-time employment to undergraduate and graduate students, and funds to employ students (on-campus or off-campus) who qualify for federal financial aid.

Website: Financial Aid & Scholarships Office听
Phone: 310-243-3691
Email: fsw@csudh.edu听

Human Resources

Departments must work with HR on the hiring procedures and when applicable, students must complete onboarding. After the process is complete, HR will notify the department and student granting approval to begin work.

Website: Human Resources Management听
Phone: 310-243-3771
Email: hrstudentonboarding@csudh.edu听

Payroll听

Students must work with their manager and department timekeeper to ensure hours worked is submitted and approved timely so Payroll can process and issue pay. Refer to the Payroll Calendar for Student Paydays and contact the department check handler for check pick-up. Enrollment in Direct Deposit is strongly encouraged.

Website: Payroll Services听
Phone: 562-985-889
Email: dhpayrollservices@csulb.edu听

STUDENT EMPLOYMENT FREQUENTLY ASKED QUESTIONS

Please be sure to check back in and make sure to read these FAQs for any updates.

Am I eligible for benefits as a student employee?
Student Assistant Appointments are not eligible for health benefits, vacation, sick leave, holiday pay, paid time off, or overtime.
What if I am summoned for Jury Duty as a student assistant?
In the event student assistants must serve Jury Duty or are summoned as a witness, their time off must be treated as an excuse absence without pay.
What if I am ordered to extend U.S. military service as a student assistant?
Student Assistant who is a member of any reserve component of the United States Armed Forces, who is voluntarily or involuntarily ordered to extend U.S. military service, shall be granted time off without pay.
Can I work overtime as a student assistant?
Student Assistants are not eligible for overtime. During academic semesters, students may not work more than 20 hours per week and no more than 40 hours per week during academic breaks.
When should I report my time?
Time should be reported daily into the timesheet.
When should I print my timesheet?
Timesheet should be printed at the end of the month and provided to your supervisor.
When is the student pay day?
Students pay day is the 15th of each month.
Who is responsible for signing the Student Employment Personnel Transaction Form (SEPTF)?
The document should be signed by the Supervisor/Hiring Manager.
What is a position Description?
Position Description serves as a description of general duties. Departments are encouraged to complete a specific position description for each position based on their operational needs.
What if the student we want to hire is from a different CSU campus?
Students can be hired to work if they meet the eligibility requirements referenced above. HR will audit the enrollment.
My department needs a job code; how do I obtain this?
To obtain a job code, you will need to request a position number from the budget department that will create the job code linked to your department's budget and funding. Visit the campus Budget Office website for information on how to do the following:
- Request for New Position Number or Change to Existing Position
- Request for New Position Number or Change to Existing Position
What do I need to provide if I want to give my student a merit salary increase?
Process an SEPTF听using PAY/EQU as the action/reason and indicate the new hourly rate. Please include 鈥淢erit Salary Increase鈥� in the comments section as well as the level (I, II, III, IV) if there is a change. You must attach the student evaluation form.
How do I process a pay line transfer if my work study student has exhausted their work study funds?
Process an SEPTF using DTA/APT as the action/reason and indicate the new position number. Please include Exhausted Work Study Funds in the comments section.
If my student employee is classified as an Instructional Student Assistant (1150/1151), does the hiring process change?
No, this process is consistent with the student hiring process.