Absence Management

Absence Management and Time Reporting

Absence Management is a module in CHRS that allows campus faculty and staff to report leave absences (sick, vacation, dock, CTO etc.) as well as track leave balances electronically. As of March 2017, leave balances will no longer be printed on the pay warrant, and faculty and staff will no longer use Form 634 to report absences to payroll. Timekeepers will review, and managers will approve absences electronically.

The Chancellor's Office provides user guides, tutorial videos, and online courses to guide you on how to use features and functionality in the new CHRS . You can also jump directly to specific training topics using the following list: To assist in this transition, a series of tiered, training options, based on roles and responsibilities for time and attendance reporting (e.g., Timekeeper, Approver/Manager, Faculty and Staff) was made available.

Trainings by Module

Time Reporting - All State-Side Employees

Reporting time has changed! CHRS uses a request-based system for all absences. With CSU Time, you can perform a variety of tasks. Detailed instructions and step-by-step video tutorials for each task are available through the links below:

Salaried Employees Time Reporting

[] (formerly report absences)
- Note: Salaried employees do not use timesheet to report absences or regular hours worked.
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- Note: Salaried employees do use timesheet to report CTO.

Hourly Employees鈥嬧€嬧€嬧€嬧€嬧€� Time Reporting (Includes student employees)

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For specific questions regarding CHRS Approving, please contact Payroll Services at dhpayrollservices@csulb.edu.

Absence Management - Timekeepers

The Chancellor's Office provides a training overview of the new CHRS system in their聽. You can also jump directly to specific training topics using the following list:

General

- Outlines the workflow of inputting employee time, approving time, and handling timekeeping exceptions.

Student Employee Time Reporting聽(Includes Federal Work Study)

For specific questions regarding CHRS Approving, please contact Human Resources at hrm@csudh.edu.

Absence Management - Approvers/Managers

The Chancellor's Office provides a training overview of the new CHRS system in their . You can also jump directly to specific training topics using the following list:

General

Student Employee Time Reporting聽(Includes Federal Work Study)

For specific questions regarding CHRS Approving, please contact Human Resources at hrm@csudh.edu.

*Faculty please confirm with the deans鈥� office or the timekeeper for your college/ department on how time and attendance reporting will be handled for their department.

Need Additional Help?

If you have any general time reporting questions, please contact Payroll Services at (562) 985-8897 or email dhpayrollservices@csulb.edu.

For CHRS system access questions, please submit a ticket through ServiceNow.

FAQ

Can anyone other than me enter my time for me?

Your timekeeper and manager (approver) have access to enter your time for you. Some departments may choose to have the timekeeper enter absences for faculty and staff who do not have access to a computer or for other purposes. The department is responsible for creating and overseeing this process, including storing absences reported to timekeepers for record keeping purposes.

What if my approver is not available to approve my absences?

An alternate manager in your reporting structure has access to approve your absences. Absence approval also can be done remotely by approvers by logging into CHRS from the campus portal.

I am a manager who needs access to approve time in Absence Management, how to I request access?

Complete the IT , select the application "PS (PeopleSoft) Human Resources (HR PRD)" and in the comment box, indicate the "Access to Absence Management to approve time." Once the preliminary access request form is received, IT Security will route the official PeopleSoft form through Adobe Sign to the user for signature and to all authorized approvers.

Will payroll accept absences reported on paper and key into absence management on behalf of faculty and staff?

No. Absence management will be the only method of reporting absences. No paper reports or forms will be accepted by payroll.

What if I am late in submitting my absences?

After the established due date for reporting and approving attendance, you will no longer be able to report absences via the Absence Management system. You must complete and submit a correction of absence via the聽Payroll Adjustment Form [PDF] to payroll. Any leave reported via a Payroll Adjustment form will reflect on your leave balance reported in Absence Management after two pay periods (i.e., after two months).

Submit your form to the Payroll Secure Dropbox:

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