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CSUDH Faculty Workload Data

CSU System: Academic Planning Database

The Academic Planning Database provides information, as of census date, on all persons who are compensated from instructional budget accounts and persons having teaching responsibilities at 好色先生 Dominguez Hills and across the CSU regardless of funding sources. In addition, APDB contains information on each class section that is offered, and the resources used to teach these courses each term.

The APDB reporting process provides campus administration and the Chancellor鈥檚 Office with data from two different sources: the Course Section file and the Faculty file. The two files are linked by the reported (for both files) year, term, CSU campus code and faculty/instructor SSN. Data from both files provide valuable academic course planning tools for both CSUDH campus administration and the Chancellor鈥檚 Office.

Our campus combines data from these files plus our annual CIRS IPEDS submission to produce a faculty workload reports & dashboards

Why APDB Data Matters

At CSUDH, accurate and timely APDB data submissions are critical for:

• Funding allocation 鈥� State funding is tied to accurate enrollment counts
• Federal compliance 鈥� Meeting IPEDS and other federal reporting requirements
• Campus planning 鈥� Informing strategic decisions and resource allocation
• System-wide accountability 鈥� Tracking progress toward CSU goals and initiatives

Who Needs This Information?

This page is designed for CSUDH stakeholders who are responsible for helping correct census data errors before files are submitted to the CSU Chancellor's Office. This includes:

• Department administrators and coordinators
• College deans and associate deans
• Academic advisors and counselors
• Registrar office staff
• Anyone who receives notifications about census date corrections

Important Dates: Census Schedule for CSUDH

Note: As of November 17, 2025 - All dates shown are current and upcoming. The census date typically falls on the 20th day of instruction for semester campuses. All data corrections must be completed before the profile files are submitted to the Chancellor's Office.

Fall 2025聽

State Support Programs

• Classes Begin: August 25, 2025
• Census Date: September 19, 2025 (completed)
• Preliminary Fall ERSS Due: September 26, 2025 (completed)
• PROFILE Files Due: October 10, 2025 (completed)
• PROFILE APDB Due: October 31, 2025 (completed)

Self Support Programs

• Classes Begin: August 25, 2025
• Census Date: November 3, 2025 (completed)
• PROFILE sERSS Files Due: November 24, 2025 鈿狅笍

Winter 2026聽(CURRENT TERM)

State Support Programs

• Classes Begin: December 23, 2025
• Census Date: January 12, 2026
• PROFILE Files Due: March 30, 2026

Self Support Programs

• Classes Begin: December 23, 2025
• Census Date: January 12, 2026
• PROFILE sERSS Files Due: March 30, 2026

Spring 2026

State Support Programs

• Classes Begin: January 20, 2026
• Census Date: February 13, 2026
• Files Due: March 6, 2026

Self Support Programs

• Classes Begin: January 20, 2026
• Census Date: June 8, 2026
• Files Due: June 15, 2026

Dashboard Data Element Definitions

Workload:

Time that a faculty member is paid for. Workload has to be one of the following Assign Types: IFF, IAF, OSF, Reassign Time. For IFF workload is calculated by multiplying teaching units with WTU.
Instruction Faculty Fraction (IFF): An element that specifies the portion of a faculty appointment supported by instructional funds. For Example, a faculty member with a full-time teaching appointment would have an IFF of 1.0.

Weighted Teaching Units:

A tenure/tenure-track faculty member will teach 12 units as a full load while a lecturer will teach 15 as a full load.
Tenure/Tenure Track Lecturer

• 1 unit = 1.25 WTU 1 unit = 1 WTU

It is a measure of faculty workload. For example, a lecture class that meets three hours per week generates 3 WTU. CS Number is generated at APDB file and used to define the type of courses.

For non-supervision segment (CS Number 01 thru 21), WTU is computed as the product of

Course Credit Units and a "K factor" obtained as follows:

• "K" Factor Units WTU
• Lecture, C01 thru C6 1.0 x 3.0 = 3.0
• Activity, C07 thru C14 1.3 x 2.0 = 2.6
• Laboratory, C15 1.5 x 1.0 = 1.5
• Laboratory, C16 2.0 x 1.0 = 2.0
• Coaching Major Sport, C18 6.0 x 2.0 = 12.0
• Coaching Minor Sport, C19 3.0 x 2.0 = 6.0
• Major Performance Activity, C20 & C21 3.0 x 2.0 = 6.0

Supervisory Workload

1. Social Work Supervision S23 = 1.0 WTU per Graduate student enrolled. Faculty-student contact averages 3 hours per week
2. Practice Teaching S24 = 0.667 WTU per Undergraduate student enrolled. Faculty-student contact averages 2 hours per week.
3. Student Teaching & Thesis, S25 = 0.50WTU per Graduate student enrolled. Faculty-student contact averages 90 minutes per week.
4. Undergraduate Field Work, S36 = 0.333 WTU per Undergraduate student enrolled. Faculty-student contact averages 1 hour per week
5. Undergraduate Studio Instruction, S48 = 0.25 WTU per Undergraduate student enrolled. Faculty-student contact averages 45 minutes per week.

Full-time Equivalent Faculty (FTEF):

All full-time faculty members are counted as 1 FTE. FTE for part-time faculty, early Retirement Program members (FERP) and Teaching Assistants are calculated based on their particular HR contracts. This also includes faculty on sabbatical and/or those without a current teaching load.

Instructional FTEF:

This incorporates only those faculty members with in-classroom workloads, including supervisory teaching, and/or instructors who are administrators or staff. The FTE for Full-time faculty is calculated as WTU/12. The FTE for Part-time, FERP, and Teaching Assistants are calculated as WTU/15. These FTEF are allocated to the department offering the course, regardless of the instructor鈥檚 affiliation.

Reassign Time:

Faculty reassigned time workload units are used to account for any time given to instructors to do work other than actual teaching in the classroom, or in some cases to account for a higher than normal teaching load such as team teaching or high enrollment (large) sections. Reassign time calculates as part of the IFF percentage.

Reassigned Time NOTE:

Any faculty release time is ignored in computing Section FTEF. Specifically, the total FTEF for a faculty member is distributed over sections taught based on a weighting of the APDB element 鈥淎djusted Weighted Teaching Units鈥� for each such section. For example, a faculty member with a total IFF of 1.000 and 8 WTU taught in English, 4 WTU taught in History, and the equivalent of 3 units of released time (reported to the C.O. as Other Support Fraction (OSF) or Instructional Administrative Fraction (IAF)--- would have that 1.000 IFF apportioned as 8/12 (0.667) to the English sections taught and 4/12 (0.333) to the History sections taught.

This distribution formula ignores any release time and any campus determination that the faculty member is paid, for example, 50% by English and 50% by History, or 100% by one department and none by the other.

IPEDS

IPEDS is the Integrated Postsecondary Education Data System. It is a system of interrelated surveys conducted annually by the U.S. Department鈥檚 National Center for Education Statistics (NCES). IPEDS gathers information from every college, university, and technical and vocational institution that participates in the federal student financial aid programs. The Higher Education Act of 1965, as amended, requires that institutions that participate in federal student aid programs report data on enrollments, program completions, graduation rates, faculty and staff, finances, institutional prices, and student financial aid. These data are made available to students and parents through the College Navigator college search Web site and to researchers and others through the IPEDS Data Center.