Purchasing Property

Requestor creates a request for procurement of equipment through PeopleSoft.
- Approver is notified of request and reviews and approves the request.
- Procurement assigns the request to a Buyer who processes a purchase order for the requested equipment.
Authorized Requestors can also use assigned Procurement Cards (P-Cards) to purchase equipment.
- P-Cards can be used to purchase equipment under $2,500.
- If Requestor is authorized by an Approver to purchase equipment exceeding the $2,500 threshold, the P-Card Administrator will notify the Purchaser and Asset Management to ensure equipment is tagged and documented upon arrival.
Equipment is delivered to the Receiving Department.
- Asset Management verifies equipment with its purchase order and tags and documented the equipment.
- Laptops/Desktops/Tablets are delivered to IT by Asset Management, before being given to the Requestor, for imaging.
Asset Management receives a monthly Procurement Card report.
- Cardholders who fail to notify Asset management of their equipment purchases will be contacted so that the equipment can be tagged and documented.

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